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Machine Sales Administrative Assistant

Description :

Budzar Industries, a leader in engineering, designing, and manufacturing process temperature control equipment is seeking a Sales Administrative Assistant with experience in the process temperature control industry.

We are seeking a Sales Administrator who is highly detailed, motivated, and can efficiently support the operations of the sales department . This position requires the validation and processing of new RFQs and finalized machine sales orders which can include heavy phone / email customer interaction, data entry and order follow-up. The Sales Administrator is a resource for the sales team at any point of the sales process to enhance overall sales performance.

Job/Candidate Requirements:

  • Proven experience (1-2 years) in a sales support, procurement, or administrative role.
  • Excellent customer service and communication skills at all levels, internally and externally
  • Ability to read detailed documents such as specifications, purchase orders, and terms & conditions.
  • Experience with Microsoft Suite (Word, Excel, Outlook, Teams)
  • Top-rate organizational skills – ability to multi-task and manage tasks effectively in fast paced environment
  • Highly competitive, motivated, and open to develop new skills
  • Work collaboratively internally with other members of the sales team, engineering, project management, and manufacturing departments

Responsibilities Include:

  • Data entry & supervision of ERP Database (Epicor)
  • Manage the write-up, validation, and processing of a new machine order, and applicable sales change notices
  • Implement and maintain efficient record keeping of existing & new quotes, orders, customer records, and any sales-related documentation
  • Update & maintain customer quote record database (Telemagic)
  • Performing research for the improvement of the sales department, as needed
  • Provide support including vetting RFQ’s, obtaining & submitting information from Procurement Portals (if needed), and being a resource to the sales representative to help submit their quote
  • Coordinate client visits/ lunches on behalf of sales representative
  • Any projects at the discretion of the sales manager

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